Student Records

Information maintained by the University of Oklahoma about students and, in some instances, former students are covered under the Family Educational Rights and Privacy Act (FERPA).  FERPA is defined as either directory or confidential. Any office gathering such information and/or having custody of it shall release it only in accordance with this policy or as otherwise required by law. Read the complete FERPA policy.

This is information, which routinely appears in student directories and alumni publications and may be freely released.  Upon written request by the student, directory information will be treated as confidential and released only with the student's consent except where disclosure is required or permitted by law. 

• Students may at any time request that directory information be treated as confidential and released only with their consent.
• Students should contact the Registrar at their specific campus location for the appropriate forms.
• Students should be advised that by withholding directory information, University officials are prohibited from releasing any form of information without their consent, or as permitted or required by law.  This means the status of students, who apply for an auto loan, good student discount, apartment lease, employment verification, enrollment verification, loan deferment, etc., will only be verified by University officials when accompanied by a release from the student. 

The University of Oklahoma, in compliance with the Family Educational Rights and Privacy Act (FERPA), has designated specific information as Directory Information:

• Name
• Home & Permanent Address
• Email Address
• Telephone numbers
• Major field of study
• Class year
• Enrollment status
• Anticipated degree date
• Participation in officially recognized University activities
• Degree and awards received (including outstanding or recognized academic achievement)
• Most recent previous educational institution attended

Although not specifically included within the definition of directory information, the University permits faculty to post individual student grades and interim class evaluations provided the information is identified by code numbers and does not identify the student.

Students who do not want this information released or posted must notify their instructor or the Registrar's office.

The following is considered non-directory information and cannot be released without consent.

• Student ID #
• Date and place of birth
• Student maiden name
• Photo

Electronic official transcripts are obtained through the National Student Clearinghouse ordering site. Hardcopy versions of the official transcript are also available. Learn how to request an official transcript.

An unofficial transcript is obtained through the Student Self-Service at ouhsc.edu/selfserve. 

Current students may print enrollment verification through Student Self-Service at ouhsc.edu/selfserve or by contacting the Office of Admissions and Records.

OUHSC Office of Admissions and Records
1105 N. Stonewall Avenue, LIB 121
Oklahoma City, Oklahoma  73117-1221
Telephone: (405) 271-2359, Extension 3
Fax Number: (405) 271-2480

Letters of Good Standing may also be requested from the Office of Admissions and Records (admissions@ouhsc.edu). Always include your student ID number when contacting the Office of Admissions and Records.

Graduation

• Students must meet certain criteria with their College and the University. Read about University Graduation Requirements here. 
• College of Medicine Graduation requirements can be found on the Academic and Education tab of the Student Handbook.
• Students are required to Apply for Graduation by March 1 for Spring Graduation. December Graduates should apply by October 1. Access to the Graduation Application is available through ouhsc.edu/selfserve.

Diplomas

• Diplomas are available to students approximately 6-8 weeks after their graduation date.
• All Bursar accounts and Financial Aid holds must be cleared before the Office of Admissions and Records can release the diploma.  Student requesting a replacement or duplicate diploma may contact the Office of Admissions and Records at (405) 271-2359 or by email at admissions@ouhsc.edu to request the Affidavit for a Replacement or Duplicate Diploma.
• If your name has changed and you would like your diploma reprinted with your new name, you must submit a copy of the court order documenting your legal name change, the Affidavit for Replacement or Duplicate Diploma, and the $50.00 fee to the Office of Admissions and Records. 
• Digital Diplomas can also be requested through Parchment for students who graduated during the 2021-2022 year and beyond.