Compliance

The “Criminal Background Checks Policy for Current Students and Conditionally Accepted Applicants-Health Sciences Center” Policy (OUHSC Faculty Handbook, Appendix C) requires that all conditionally accepted and enrolled HSC students complete an annual criminal background check (CBC) from an approved vendor. Any student who has a break in enrollment may be required to complete a CBC before the student is permitted to re-enroll in any courses. The University considers a student on a Leave of Absence to be in continuous enrollment.

New Students 

A criminal background check is completed during the Admissions process. Incoming students do not need to complete an additional background check through Complio. When creating your new Complio account, you do not need to complete a background check. 

Current Students

For returning students, a background check (and UDS) should be conducted annually through Complio. These generally are returned within 10 business days. Detailed information on how to complete a background check can be found on the Complio home screen under Training. There is an additional cost associated with both the background check and urine drug screen.

(COM Policy 320)

Urine Drug Screens (UDS) are required annually for all OUHSC students (OUHSC Student Handbook 2.8). As applicable, students/accepted applicants who do not pass the drug screening may be unable to complete degree requirements or may be denied admission to or suspended or dismissed from the degree program. Students and accepted applicants must pay the cost of the drug screenings.

New and Current Students

All students will complete this annual required through Complio and their LabCorp partner sites. Detailed information on how to complete this can be found on the Complio home screen under Training. There is a cost associated with both the background check and urine drug screen.

For returning students, this annual requirement is completed in the Spring term.

Students who receive negative-dilute results are expected to re-test and pay the additional expense. To avoid a negative-dilute result, consume minimal liquid 6-8 hours before the test and avoid caffeine or soda.

Students who have concerns about the results of their drug test should contact the Associate Dean for Student Affairs.

All students will be required to sign (acknowledge) the Financial Responsibility Agreement annually. Continuing students will be alerted in March/April that their upcoming Fall enrollment will be held until the agreement is signed. New students will receive notification it is available for them to sign once the Registrar’s Office has them term activated for the Fall term. Holds are removed automatically. This compliance item is completed through the Student Self-Service portal under the “To Do” section (right side of the home screen).

The following trainings are required annually and are offered on onpoint.ouhsc.edu. 

• HIPAA Privacy and Security Training
• Blood-Borne Pathogen (BBP) and Tuberculosis (TB) Training

First time users must register for both trainings. The trainings should be located on the Library tab on the OnPoint homescreen. They may also be located under Required Trainings. 

Annual reminders will be sent when the trainings are near expiration.

Training certificates are e-mailed from OnPoint upon completion and should be uploaded to the appropriate section in Complio.

For questions, contact the Office of Compliance at (405) 271-2511.

New students are required to have a TB Skin test within the 12 months prior to beginning their College of Medicine coursework. TB Skin tests can be completed with your Primary Care Provider or the Student Health Clinic. Once completed, upload the result to the appropriate section of Complio.

Current Students

For returning students, an annual TB screening questionnaire can be completed in lieu of the test. This should be uploaded to the appropriate section of Complio.

The flu vaccine is a requirement at many hospitals and clinics affiliated with the College of Medicine. In order to remain compliant, students must complete one of the following options between September 1 and October 31 of the current academic year:

1. Attend a College of Pharmacy Influenza Vaccination Event held weekly across campus in September and October. Information on dates and locations will be sent via email. Students should bring their student badge to receive the vaccine free of charge.
2. Get a flu shot at any campus pharmacy location.
3. Go to any pharmacy and maintain proof of vaccine (should include student name, vendor, name of vaccination, date of vaccination).
4. Submit a declination form. Declinations will only be accepted for philosophical/religious beliefs prohibiting vaccination or allergic/medical contraindication to receiving the vaccine. This option will require students to wear a mask at participating hospitals or clinics for the duration of flu season (November 1 - March 1).

Upload the vaccination documentation to the correct location in Complio and the item will be automatically cleared.  The documentation should include your name, vendor, name of vaccination and date of vaccination.

College of Medicine students are required to review the following documents/resources annually. These must be reviewed at the beginning of each academic year. Students are asked to attest (in Complio) that they have reviewed each of the following:

• Student Handbook
• Clinical Site Requirements and Restrictions
• College of Medicine Sponsored Medical Student Group Disability Program
• Incoming Student Confidentiality Agreement
• Student Consent and Release for use of Picture and Voice
• Student Consent to Release Education Records to Rotation Sites
• Students' Rights and Responsibilities (Policy 318)
• Academic Integrity/Professionalism (Policy 319)
• Guidelines for the Teacher-Learner Relationship (Policy 416)
• Medical Student Mistreatment (Policy 417)
• Student Professional Behavior in an Academic Program

For incoming students, these must be completed by the end of Prologue or they will be considered out of compliance.

For returning students these items expire annually on June 1^st in order to keep everyone current during critical portions of the curriculum.