BEFORE FILLING OUT PAPERWORK:
1. Students should ask a related department in the area of research what funding is available to students who are going to present research.
2. Students should obtain written documentation (e-mail, letter, etc.) of allotted departmental funding.
AT LEAST 30 DAYS PRIOR TO TRAVELING:
3. Students should complete the Travel Scholarship Application available on the All Medial Students - Student Affairs Leo page.
4. Students should upload the completed Travel Scholarship Application to the Travel Scholarship Submission link available on the All Medical Students - Student Affairs Leo page.
PRIOR TO TRAVELING:
5. At the next Student Council meeting (held on the first Tuesday of each month), Student Council members will vote on each applicant as well as the amount of funding.
6. The Student Council Treasurer should print the completed forms and bring them to the Student Council meeting. Immediately following approval, the treasurer should solicit the President’s signature.
7. The Student Council Treasurer will submit all signed Travel Scholarship Applications to the Director of Student Services for final approval.
8. After final approval, the Director of Student Services will e-mail the travel scholarship recipient and Dean’s Office Finance Department with the attachment of:
i. Signed Travel Scholarship Application
ii. Signed Scholarship vs. Wages Designation Form
iii. Blank Scholarship Payment Form
iv. Blank Student Participant Supplier Form
v. Blank Form 3
vi. Instructions for submitting travel documentation
AFTER ATTENDING THE CONFERENCE:
9. Gather required materials and documentation and submit to Dean’s Office Finance.
i. Signed Travel Scholarship Application
ii. Signed Scholarship vs. Wages Designation Form
iii. Signed Scholarship Payment Form
iv. Completed Form 3
v. Travel Documentation (see below)